PROFESSIONAL
SYSTEMS
COPORATIONTM



771 W. 9th Street
San Pedro, CA 90731



Sales: (800) 782-5214
Business: (424) 772-1755
FAX: (424) 772-1761


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Physician's Office Computer
Physician's Office Computer


Overview




TRACK RECORD AND EXPERIENCE

Physician's Office ComputerTM is a physicians founded company. The POCTM software was designed
by physicians for physicians and is in daily use in practices across the nation.
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RETURN ON INVESTMENT

The Physician's Office ComputerTM system often pays for itself within the first month of use through
more timely and accurate billing, increased collections, fewer insurance claim rejections plus significant savings of
staff time. This uncommonly high return on investment makes POCTM one of the best business investments a
physician can make.
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CUSTOMER SUPPORT

Our first commitment is to you!    Because POC'sTM only business is medical software, we provide
the finest quality client support. Our goal is to make sure you are happy with your decision to purchase POCTM
software and ensure your continued happiness by providing fast, knowledgeable, friendly, exceptional support on a
personal level. We were one of the first medical billing packages available for the PC environment. We have been manufacturing medical billing software for over 27 years making our software a proven product with a solid reputation.
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PRODUCT STABILITY

Physician's Office ComputerTM  was the pioneer in stand alone medical office software for microcomputers.
We continue to stay at the forefront of technology in today's fast paces and ever changing medical industry. The
Physician's Office ComputerTM  is a proven product with a solid reputation for quality and performance over
an extended period of time
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DOCUMENTATION

The Physician's Office ComputerTM  system is so well designed with questions specific, on-line help you will
rarely need to refer to the User's Manual. But, when you do, you will find,  like the software itself,  the manual is comprehensive and easy to use.
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FINANCIAL MANAGEMENT FEATURES OF
PHYSICIAN'S OFFICE COMPUTERTM



PATIENT LEDGERS

Each patient ledger contains demographic and family account information along with the complete detail of every
transaction. The patient ledger detail is maintained as long as the practice wishes. The patient ledger displays each
insurance billing date and carrier billed as well as the dates of all patient statements. Your important patient notes
are highlighted on each patient ledger page. Patient ledgers may be accessed instantly, at any time (through pop up windows), without disruption of on-going work in progress.
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INSURANCE FORMS - ELECTRONIC CLAIMS SUBMISSION

Insurance forms may be printed by individual, by group or by all current forms at any time. The System can fill out
different types of insurance forms or fill out the same form differently using format files that control the output. Included
with the software are the format files for the HCFA-1500 claim form and at least one state form. Additional insurance
format files also are available. An insurance form generator program is included in the System. A simple to use feature
allows re-billing of insurance charges at a later time. Electronic Claims Submission programs are also available for
paper free electronic processing.
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PATIENT STATEMENTS - OPTIONAL FINANCE CHARGES

The System automatically produces ready-to-mail statements inside pre-addressed envelopes or in a ready to stuff
format. The statements reflect the previous balance, detail of current charges and payments, balance due, balance
pending insurance payments, aging total, user-defined dunning message and any special message desired. The ready-
to-mail statements form includes a payment stub and a pre-printed return envelope. (Users of the ready-to-mail
statements report these optional forms pay for themselves in the time saved folding statements and stuffing envelopes.)

Finance charges may be added to accounts by a user-defined percentage and aging categories. If so desired, control of finance charges can be applied on an individual patient basis.
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ENCOUNTER FORM - SUPER BILL

The Encounter Form program produces a computer generated form that lists your most common diagnoses and
procedures. The Encounter Form also contains pre-printed patient information and clinical data for each patient.
This from can serve multiple purposes such as an instant source document, control form and data input sheet. The
computer generated Encounter Form saves you time, eliminates out side printing costs and speeds internal processing.
The System can also produce an individual statement on demand which POCTM designates as a Super Bill. This
enables the practice to provide a statement to the patient at the time of their visit.
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DAILY TRANSACTION REPORT (DAY SHEET)

At the end of each work day, the System produces a report of every charge, payment, adjustment and refund by
patient name and number. This report indicates the total of procedures performed that day as well as the net change
to receivables as a result of newly posted transactions.
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DEPOSIT SLIP WITH CHECK & CASH REGISTER

The POCTM System creates a bank deposit slip which lists every check posted with amount, bank number and
patient's name and number. Totals for the checks and the cash received and a deposit total are included also.
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AGED ACCOUNTS RECEIVABLE WITH USER-DEFINED OPTIONS

This versatile report is an important revenue producer for every practice and offers an almost unlimited variety of
user-defined options. It may be run at any time on all accounts or by list. Included are past dues, credit or zero
balances, aging categories, doctor, insurance carrier and dollar amount. The report shows the patient name and
number, telephone number, insurance information and the date, amount and form of last payment as well as the
balance due and aging categories for the options selected. Family members are printed individually within the family
group and a family summary is included.
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BILLINGS & COLLECTIONS REPORT

The Billings & Collections Report show total billings, total collections and total adjustments for the day, the month
and the year by doctor. There is also a etailed breakdown of collections in (up to) 28 payment categories and 28
adjustment categories showing dollar and precentage amount of total collections.
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PATIENT RECALL - REMINDER NOTICES

The Recall/Reminder system is used to get important information to patients concerning past due accounts,
appointments, drug recalls, medication changes, etc. The practice may create an unlimited number of personalized
messages which are maintained by the System and may be printed on demand in ready-to-mail forms. This program
also may be used in conjunction with the Data Search ability of the System to locate and prepare automated mailings
to any group of patients.
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PRODUCTION ANANLYSIS REPORT

The Production Report lists the total number of times each procedure has been performed and the dollar value
generated by specific doctor(s) or by the entire practice. The Production Report further compares any two user
specified time periods. User selected options allow for an extraordinary variety of reports by combining the
Production Report with Data Search and/or Accounts Receivable. In addition to its more obvious uses, this report
is extremely helpful when considering allocation of physician's time, equipment purchases and/or cost justification
for a specialty examining room. The Production Report is also necessary in practices where members of the
professional staff are reimbursed based upon individual or group production.
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REFERRING PHYSICIAN REPORT

This report allows you to find which physicians have referred patients to you. You can generate the report based
on who referred patients during a range of dates, which patients were referred, how much was billed to the patient,
and how much was collected.
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CROSS POSTING REPORTS

The System automatically tracks charges and payments between providers who are treating the patients of other
providers in the System. A Cross Posting Report, by physician, of these charges and payments is printed at the end
of each day in conjunction with the Transaction Report.
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INDUSTRIAL AND WORKERS' COMPENSATION

The System produces the Doctor's First Report of Work Injury as well as the Attending Physician's Statement for
industrial cases. (Check on availability for your area.)
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LIST OF FUNCTIONS FOR THE
PHYSICIAN'S OFFICE COMPUTERTM



HELP SCREENS

Help screens are accessed with a single key stroke and are directed specifically to the current question on the screen.
The help screen provides all possible answers to the current question.
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SCROLL LISTS

All CPT codes, ICD codes, zip codes, insurance carriers and providers are available in a pop-up list box just by
pressing a "hot key." The user can scroll up and down or search by keyword. When the proper entry is found,
the user simply presses the Enter key to place the selection in the System.
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APPOINTMENT SCHEDULING

The System allows appointments to be made for any number of providers. Multiple bookings for the same time
slot are accommodated. Time intervals, breaks and days off are user selected. The reason for an appointment may
also be logged on the schedule.
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ALPHABETIZED PATIENT LISTS

On demand, the System will produce an alphabetized patient list. The user can choose to print the patient's name
and account number only or the full address and telephone information. To easily find patients at data entry screens,
the System allows you to search by first or last name, social security number, insurance policy number, insured's name, telephone number and two other user definable fields.
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CHART LABELS, MALING LABELS, DRUG LABELS

The System will produce, on demand, labels for insurance companies, charts, mailings, specimens, card files,
medications and any other practice requirement.
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PROCEDURE LIST - MULTIPLE PARALLEL PROCEDURE CODES

The System will maintain a customized list of permanent procedures and an unlimited number of one time only
procedures with corresponding descriptions and customary charges. Overriding the pre-set fee schedule is easily accomplished. The System automatically assigns an index number of each permanently recorded procedure code
to significantly reduce the keystrokes during data entry. A parallel list of procedure numbers and descriptions
are possible for each insurance format file on the System.
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MULTIPLE FEE SCHEDULES

Provides multiple fee schedules for the same service or procedure. Automatically selects appropriate fee based
on patient's designated fee schedule. Simplifies today's complex contractual bill such as for PPO's, HMO's Medicare
and other carriers.
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DIAGNOSIS LIST

A customized list of diagnoses by code and description is maintained by the System. Index number are automatically assigned to all diagnoses to significantly reduce keystrokes during data entry.
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ZIP CODE LIST

The System comes with zip codes for your state and maintains a list of all zip codes used by the practice. The System
allows you to use ZIP-PLUS-4 addressing for faster delivery. When a permanent zip code is used in data entry, the
System looks up the city and state automatically, making it unnecessary to type this information, increasing data entry
speed and reducing errors.
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PROVIDER LIST

Referring physicians, hospitals and labs associated with the practice are automatically recorded by the System along
with provider numbers. The System assigns an index number to each provider to facilitate data entry.
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INSURANCE LIST

The System maintains a list of insurance companies by user-defined codes which eliminates unnecessary keystrokes
and typographical errors while improving the speed of data entry.
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CLINICAL DATA FEATURES FOR
PHYSICIAN'S OFFICE COMPUTERTM



DATA SEARCH

An outstanding feature of the System is the Data Search capability. In just minutes, a practice can search the entire
patient base and print a list of those matching any combination of criteria including: diagnoses, procedures, dates of
service, age range, sex, insurance carrier, primary or treating physicians, hospital, lab, zip code, drug treatments and
allergies, and referring physician among others. The printout also indicates the percentage of total patients meeting
the requested criteria.
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PATIENT NOTES

Free form text of any desired length may be maintained for any patient. Key progress notes, lab values and other
clinical or financial data may be stored, viewed or printed at will for any patient. The System automatically attaches
the date to all patient notes and recalls the most recent entries first.
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DRUG TREATMENTS

An unlimited number of medications with dosage, start and discontinuance dates, may be stored, viewed and printed
for any patient. Each medication is identified by user-defined code, reducing keystrokes and insuring consistency
throughout the System. If a specific medication is entered to which the patient is allergic and the allergy has been
recorded in the patient's file, the System will flash a warning message.
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ALLERGIES

Up to ten allergies, of any type, per patient may be maintained by the System. Allergies are labeled with the same
user-defined code as drug treatments. When an allergy to a particular medication is recorded for a patient, a warning
will be received if that medication is recorded under the Drug Treatment program.
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SPECIAL UTILITY PROGRAMS OF
PHYSICIAN'S OFFICE COMPUTERTM



HOUSECLEANING

This utility consolidates and/or removes obsolete data from the System. All deleted data is printed out as well as
recorded to the desired storage media or hard drive for archival purposes. Retired data may be viewed at a later
time.
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POCDOCTM

The mark of high quality, mature software is the availability of utility programs to "tune up" data or correct errors
which may creep into any database from time to time. POCDOCTM is an extensive group of such utilities which
are part of the Physician's Office ComputerTM.
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All Rights Reserved.