PROFESSIONAL SYSTEMS COPORATIONTM 1250 East 223rd Street Suite 116 Carson, California 90745 Sales: (800) 782-5214 Business: (310) 233-7370 FAX: (310) 233-7373 Send E-mail to: Physician's Office Computer
	Physician's Office Computer
	Overview GENERAL FEATURES OF PHYSICIAN'S OFFICE COMPUTER TRACK RECORD AND EXPERIENCE RETURN ON INVESTMENT CUSTOMER SUPPORT PRODUCT STABILITY DOCUMENTATION FINANCIAL MANAGEMENT FEATURES OF PHYSICIAN'S OFFICE COMPUTER PATIENT LEDGERS INSURANCE FORMS - ELECTRONIC CLAIMS SUBMISSION PATIENT STATEMENTS - OPTIONAL FINANCE CHARGES ENCOUNTER FORMS - SUPER BILL DAILY TRANSACTION REPORT (DAY SHEET) DEPOSIT SLIP WITH CHECK & CASH REGISTER AGED ACCOUNTS RECEIVABLE WITH USER-DEFINED OPTIONS BILLINGS & COLLECTIONS REPORT PATIENT RECALL - REMINDER NOTICES PRODUCTION ANALYSIS REPORT REFERRING PHYSICIAN REPORT CROSS POSTING REPORTS INDUSTRIAL AND WORKERS' COMPENSATION LIST OF FUNCTIONS FOR PHYSICIAN'S OFFICE COMPUTER HELP SCREENS SCROLL LISTS APPOINTMENT SCHEDULING ALPHABETIZED PATIENT LISTS CHART LABELS, MAILING LABELS, DRUG LABELS PROCEDURE LIST - MULTIPLE PARALLEL PROCEDURE CODES MULTIPLE FEE SCHEDULES DIAGNOSIS LIST ZIP CODE LIST PROVIDER LIST INSURANCE LIST CLINICAL DATA FEATURES OF PHYSICIAN'S OFFICE COMPUTER DATA SEARCH PATIENT NOTES DRUG TREATMENTS ALLERGIES SPECIAL UTILITY PROGRAMS FOR PHYSICIAN'S OFFICE COMPUTER HOUSCLEANING POCDOC UTILITY TRACK RECORD AND EXPERIENCE Physician's Office ComputerTM is a physicians founded company. The POCTM software was designed by physicians for physicians and is in daily use in practices across the nation. Top Of Page RETURN ON INVESTMENT The Physician's Office ComputerTM system often pays for itself within the first month of use through more timely and accurate billing, increased collections, fewer insurance claim rejections plus significant savings of staff time. This uncommonly high return on investment makes POCTM one of the best business investments a physician can make. Top Of Page CUSTOMER SUPPORT Our first commitment is to you!    Because POC'sTM only business is medical software, we provide the finest quality client support. Our goal is to make sure you are happy with your decision to purchase POCTM software and ensure your continued happiness by providing fast, knowledgeable, friendly, exceptional support on a personal level. We were one of the first medical billing packages available for the PC environment. We have been manufacturing medical billing software for over 27 years making our software a proven product with a solid reputation. Top Of Page PRODUCT STABILITY Physician's Office ComputerTM  was the pioneer in stand alone medical office software for microcomputers. We continue to stay at the forefront of technology in today's fast paces and ever changing medical industry. The Physician's Office ComputerTM  is a proven product with a solid reputation for quality and performance over an extended period of time Top Of Page DOCUMENTATION The Physician's Office ComputerTM  system is so well designed with questions specific, on-line help you will rarely need to refer to the User's Manual. But, when you do, you will find,  like the software itself,  the manual is comprehensive and easy to use. Top Of Page FINANCIAL MANAGEMENT FEATURES OF PHYSICIAN'S OFFICE COMPUTERTM PATIENT LEDGERS Each patient ledger contains demographic and family account information along with the complete detail of every transaction. The patient ledger detail is maintained as long as the practice wishes. The patient ledger displays each insurance billing date and carrier billed as well as the dates of all patient statements. Your important patient notes are highlighted on each patient ledger page. Patient ledgers may be accessed instantly, at any time (through pop up windows), without disruption of on-going work in progress. Top Of Page INSURANCE FORMS - ELECTRONIC CLAIMS SUBMISSION Insurance forms may be printed by individual, by group or by all current forms at any time. The System can fill out different types of insurance forms or fill out the same form differently using format files that control the output. Included with the software are the format files for the HCFA-1500 claim form and at least one state form. Additional insurance format files also are available. An insurance form generator program is included in the System. A simple to use feature allows re-billing of insurance charges at a later time. Electronic Claims Submission programs are also available for paper free electronic processing. Top Of Page PATIENT STATEMENTS - OPTIONAL FINANCE CHARGES The System automatically produces ready-to-mail statements inside pre-addressed envelopes or in a ready to stuff format. The statements reflect the previous balance, detail of current charges and payments, balance due, balance pending insurance payments, aging total, user-defined dunning message and any special message desired. The ready- to-mail statements form includes a payment stub and a pre-printed return envelope. (Users of the ready-to-mail statements report these optional forms pay for themselves in the time saved folding statements and stuffing envelopes.) Finance charges may be added to accounts by a user-defined percentage and aging categories. If so desired, control of finance charges can be applied on an individual patient basis. Top Of Page ENCOUNTER FORM - SUPER BILL The Encounter Form program produces a computer generated form that lists your most common diagnoses and procedures. The Encounter Form also contains pre-printed patient information and clinical data for each patient. This from can serve multiple purposes such as an instant source document, control form and data input sheet. The computer generated Encounter Form saves you time, eliminates out side printing costs and speeds internal processing. The System can also produce an individual statement on demand which POCTM designates as a Super Bill. This enables the practice to provide a statement to the patient at the time of their visit. Top Of Page DAILY TRANSACTION REPORT (DAY SHEET) At the end of each work day, the System produces a report of every charge, payment, adjustment and refund by patient name and number. This report indicates the total of procedures performed that day as well as the net change to receivables as a result of newly posted transactions. Top Of Page DEPOSIT SLIP WITH CHECK & CASH REGISTER The POCTM System creates a bank deposit slip which lists every check posted with amount, bank number and patient's name and number. Totals for the checks and the cash received and a deposit total are included also. Top Of Page AGED ACCOUNTS RECEIVABLE WITH USER-DEFINED OPTIONS This versatile report is an important revenue producer for every practice and offers an almost unlimited variety of user-defined options. It may be run at any time on all accounts or by list. Included are past dues, credit or zero balances, aging categories, doctor, insurance carrier and dollar amount. The report shows the patient name and number, telephone number, insurance information and the date, amount and form of last payment as well as the balance due and aging categories for the options selected. Family members are printed individually within the family group and a family summary is included. Top Of Page BILLINGS & COLLECTIONS REPORT The Billings & Collections Report show total billings, total collections and total adjustments for the day, the month and the year by doctor. There is also a etailed breakdown of collections in (up to) 28 payment categories and 28 adjustment categories showing dollar and precentage amount of total collections. Top Of Page PATIENT RECALL - REMINDER NOTICES The Recall/Reminder system is used to get important information to patients concerning past due accounts, appointments, drug recalls, medication changes, etc. The practice may create an unlimited number of personalized messages which are maintained by the System and may be printed on demand in ready-to-mail forms. This program also may be used in conjunction with the Data Search ability of the System to locate and prepare automated mailings to any group of patients. Top Of Page PRODUCTION ANANLYSIS REPORT The Production Report lists the total number of times each procedure has been performed and the dollar value generated by specific doctor(s) or by the entire practice. The Production Report further compares any two user specified time periods. User selected options allow for an extraordinary variety of reports by combining the Production Report with Data Search and/or Accounts Receivable. In addition to its more obvious uses, this report is extremely helpful when considering allocation of physician's time, equipment purchases and/or cost justification for a specialty examining room. The Production Report is also necessary in practices where members of the professional staff are reimbursed based upon individual or group production. Top Of Page REFERRING PHYSICIAN REPORT This report allows you to find which physicians have referred patients to you. You can generate the report based on who referred patients during a range of dates, which patients were referred, how much was billed to the patient, and how much was collected. Top Of Page CROSS POSTING REPORTS The System automatically tracks charges and payments between providers who are treating the patients of other providers in the System. A Cross Posting Report, by physician, of these charges and payments is printed at the end of each day in conjunction with the Transaction Report. Top Of Page INDUSTRIAL AND WORKERS' COMPENSATION The System produces the Doctor's First Report of Work Injury as well as the Attending Physician's Statement for industrial cases. (Check on availability for your area.) Top Of Page LIST OF FUNCTIONS FOR THE PHYSICIAN'S OFFICE COMPUTERTM HELP SCREENS Help screens are accessed with a single key stroke and are directed specifically to the current question on the screen. The help screen provides all possible answers to the current question. Top Of Page SCROLL LISTS All CPT codes, ICD codes, zip codes, insurance carriers and providers are available in a pop-up list box just by pressing a "hot key." The user can scroll up and down or search by keyword. When the proper entry is found, the user simply presses the Enter key to place the selection in the System. Top Of Page APPOINTMENT SCHEDULING The System allows appointments to be made for any number of providers. Multiple bookings for the same time slot are accommodated. Time intervals, breaks and days off are user selected. The reason for an appointment may also be logged on the schedule. Top Of Page ALPHABETIZED PATIENT LISTS On demand, the System will produce an alphabetized patient list. The user can choose to print the patient's name and account number only or the full address and telephone information. To easily find patients at data entry screens, the System allows you to search by first or last name, social security number, insurance policy number, insured's name, telephone number and two other user definable fields. Top Of Page CHART LABELS, MALING LABELS, DRUG LABELS The System will produce, on demand, labels for insurance companies, charts, mailings, specimens, card files, medications and any other practice requirement. Top Of Page PROCEDURE LIST - MULTIPLE PARALLEL PROCEDURE CODES The System will maintain a customized list of permanent procedures and an unlimited number of one time only procedures with corresponding descriptions and customary charges. Overriding the pre-set fee schedule is easily accomplished. The System automatically assigns an index number of each permanently recorded procedure code to significantly reduce the keystrokes during data entry. A parallel list of procedure numbers and descriptions are possible for each insurance format file on the System. Top Of Page MULTIPLE FEE SCHEDULES Provides multiple fee schedules for the same service or procedure. Automatically selects appropriate fee based on patient's designated fee schedule. Simplifies today's complex contractual bill such as for PPO's, HMO's Medicare and other carriers. Top Of Page DIAGNOSIS LIST A customized list of diagnoses by code and description is maintained by the System. Index number are automatically assigned to all diagnoses to significantly reduce keystrokes during data entry. Top Of Page ZIP CODE LIST The System comes with zip codes for your state and maintains a list of all zip codes used by the practice. The System allows you to use ZIP-PLUS-4 addressing for faster delivery. When a permanent zip code is used in data entry, the System looks up the city and state automatically, making it unnecessary to type this information, increasing data entry speed and reducing errors. Top Of Page PROVIDER LIST Referring physicians, hospitals and labs associated with the practice are automatically recorded by the System along with provider numbers. The System assigns an index number to each provider to facilitate data entry. Top Of Page INSURANCE LIST The System maintains a list of insurance companies by user-defined codes which eliminates unnecessary keystrokes and typographical errors while improving the speed of data entry. Top Of Page CLINICAL DATA FEATURES FOR PHYSICIAN'S OFFICE COMPUTERTM DATA SEARCH An outstanding feature of the System is the Data Search capability. In just minutes, a practice can search the entire patient base and print a list of those matching any combination of criteria including: diagnoses, procedures, dates of service, age range, sex, insurance carrier, primary or treating physicians, hospital, lab, zip code, drug treatments and allergies, and referring physician among others. The printout also indicates the percentage of total patients meeting the requested criteria. Top Of Page PATIENT NOTES Free form text of any desired length may be maintained for any patient. Key progress notes, lab values and other clinical or financial data may be stored, viewed or printed at will for any patient. The System automatically attaches the date to all patient notes and recalls the most recent entries first. Top Of Page DRUG TREATMENTS An unlimited number of medications with dosage, start and discontinuance dates, may be stored, viewed and printed for any patient. Each medication is identified by user-defined code, reducing keystrokes and insuring consistency throughout the System. If a specific medication is entered to which the patient is allergic and the allergy has been recorded in the patient's file, the System will flash a warning message. Top Of Page ALLERGIES Up to ten allergies, of any type, per patient may be maintained by the System. Allergies are labeled with the same user-defined code as drug treatments. When an allergy to a particular medication is recorded for a patient, a warning will be received if that medication is recorded under the Drug Treatment program. Top Of Page SPECIAL UTILITY PROGRAMS OF PHYSICIAN'S OFFICE COMPUTERTM HOUSECLEANING This utility consolidates and/or removes obsolete data from the System. All deleted data is printed out as well as recorded to the desired storage media or hard drive for archival purposes. Retired data may be viewed at a later time. Top Of Page POCDOCTM The mark of high quality, mature software is the availability of utility programs to "tune up" data or correct errors which may creep into any database from time to time. POCDOCTM is an extensive group of such utilities which are part of the Physician's Office ComputerTM. Top Of Page ©Copyright 1996 - 2008 Professional Systems Corporation. All Rights Reserved.